Career Opportunities >> Administrative Secretary
Administrative Secretary
Title:Administrative Secretary
Department:Swiftel Communications
Job Type:Full-time / Salary

Job Title: Administrative Secretary

Department: Swiftel

Reports To: Network & Technical Operations Manager

FLSA Status: Exempt

Classification: Management

Wage Scale Designation: M-AS


General Statement of Duties

Under the direct supervision of the Network & Technical Operations Manager, this position is responsible for performing varied secretarial administrative work of average difficulty involving the use of confidentiality, judgment, and discretion. May supervise part-time and temporary clerical help.


Typical Duties and Responsibilities

  1. Composes, drafts and edits routine correspondence relating to the Telephone Department.

  2. Maintains a variety of records, types correspondence, generates reports, creates forms compiles data, takes minutes for various meetings and types minutes.

  3. Supervises the operation and maintenance of the office equipment in the mail and copy room, orders office supplies for the Telephone Department.

  4. Maintains file for various company and legal documents as assigned.

  5. Supervises part-time and temporary clerical assistants.

  6. Prepares various documents such as: proposals, contracts, bids etc.

  7. Performs assigned inquiries compiles data and reports findings to Telephone Manager

  8. Creates promotional/informational materials such as: brochures, handouts, overheads, advertising, etc.

  9. Performs other duties as may be assigned.



Minimum Qualifications

To perform this position successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

Education and/or Experience

  1. High School Diploma or G.E.D.

  2. Four years of progressive clerical experience or an acceptable combination of equivalent training in college or vocational school plus work experience.

  3. Employee must possess knowledge on general office practices, procedures, and office equipment such as computers, phones, photocopiers, scanners, and fax machines.

  4. Employee must have the ability to type 55 WPM accurately.

  5. Employee must have the ability to handle a variety of projects effectively, efficiently and with confidentiality.

  6. Employee must possess significant creative ability in preparing brochures, handouts, overheads and advertising.


Language Skills

  1. Ability to read and comprehend simple to complex instructions, short correspondence, and memos.

  2. Ability to effectively communicate both written and verbally.

  3. Ability to communicate, establish and maintain an effective working relationship with co-workers, vendors and the public.


Certification, Testing and Examination

  1. Possession of a valid driver’s license.


Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position.

  1. Frequently required to stand; walk; sit; speak; hear; use hands handle, or feel; and reach with hands and arms.

  2. Occasionally required to climb or balance; stoop, kneel, crouch, or crawl.

  3. Specific vision abilities required by this job include close vision.

  4. Regularly lift and/or move up to 10 pounds and occasionally lift and/or move up to 50 pounds.


Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this position.

  1. While performing the duties of this position, the employee regularly works in an indoor office environment.

  2. While performing the duties of this position, the employee is occasionally exposed to outdoor weather conditions, which can include extreme cold and/or heat.

  3. Normal indoor conditions of heat, humidity and dust.

  4. Position involves regular contact with other employees and members of the public.

  5. The noise level in the work environment is usually minimal.


Typical Performance Requirements

The performance standards described here are representative of those that must be met by an employee performing the essential functions of this position. These are largely based on industry standards for the position.

  1. Employee is expected to meet performance standards communicated by the supervisor.

  2. Employee is required to adhere to the guidelines presented in the Personnel Policy.


Nothing in this job description restricts management’s right to assign or reassign the duties and responsibilities of this job at any time.

This opening is closed and is no longer accepting applications
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